Constitution and By-Laws
The name of this organization shall be"The Dayton Claim Adjusters Association, Inc."
The purpose of this organization shall be to provide for the meeting of "Claim People," the discussion of problems
affecting "Claims," and the dissemination of information about "Claims." The purpose shall also be to promote good
fellowship, a high standard of ethics among those engaged in the "Claims Profession," improve and enhance adjusting skills
through continuing education, and to promote in general the dignity of "Claim People" and the welfare of the Community.
This shall be an organization not for profit.
There shall be no territorial limitations for membership.
Section 1. Active
(a) Any person whose continuing principle means of livelihood is the adjustment and/or investigation of claims dealing
with bodily and personal injury or property damage caused by casualty or fire and who is not engaged in any other business,
regularly or occasionally, which is or reasonably could be in conflict with the purposed and welfare of this Association,
or any individual member thereof, shall be eligible for active membership.
(b) Any person, who has at some time in the past, met the above qualifications for a period of not less than five (5) years,
May be eligible for active membership in this Association, even though such occupation has not continued.
(c) Active Members, in good standing, shall be eligible to hold any office and to vote on any issue submitted to the general membership. They shall be subject to the obligations and entitled to the privileges of the Association as set forth in the Constitution and By-Laws. They must be in good standing to attend any social function of the Association, as a member.
(d) The Board of Trustees shall investigate by Committee or otherwise and pass on the qualifications of all applicants
for membership. If found eligible by the Board of Trustees, the applicant's name shall be submitted to the membership for
acceptance or rejection at the next regular meeting. A request by anyone member for a secret ballot by the general
membership is permitted.
(e) In event of a secret ballot, the Secretary shall furnish each member present with a form ballot which requires only an
X mark to indicate the vote of the membership.
(f) Five negative votes by the General Membership shall be sufficient for rejection of the application.
Section 2. Charter
Charter Members shall be those members whose membership extends back to the adoption of the first Constitution and
By-Laws of the Association. Charter members shall not be subject to any attendance requirement or criteria, but shall
otherwise be subject to the same obligations and eligible for the same privileges as Active Members.
Section 3. Honorary
Any Active Member may submit, in writing, a nominee for Honorary Membership, usually but not necessarily an Active
Member, such application to become effective must be first approved by the Board of Trustees and then receive a
unanimous affirmative vote of the members present at the regular business meeting. Honorary Members shall not pay
an initiation fee or dues nor be subject to any attendance requirements or criteria. They shall not hold office nor vote.
Section 4. Reinstated
A former Active Member whose membership has been terminated, voluntarily or involuntarily, may be re-admitted under the
same provisions as a New Member.
Section 5. Associate
(1) Any individual who primarily performs tasks allied with the adjusting of insurance claims may become an associate
member of the association provided his or her principal means of livelihood is gained by servicing the adjustment of
claims, and he or she complies with this Constitution, and shall be subject to all the duties and privileges except to
vote or hold office.
(2) The Board of Trustees shall investigate by Committee or otherwise and vote on all applicants for associate
membership. If found eligible by the Board of Trustees, the applicant's name shall be published in the next meeting
notice and submitted to the membership for acceptance or rejection, of associate standing, at the next regular meeting.
(3) A majority of votes by the general membership shall be sufficient for rejection of either regular or associate
"An active member in good standing shall be defined as one who attended a minimum of three (3) monthly meetings in the
preceding twelve (12) months." "Minimum attendance requirement will be necessary to enjoy voting privileges and
attendance at social functions at member cost."
BOARD OF TRUSTEES
The Board of Trustees shall consist of five (5) elected officers of the Association and four (4) directors. All officers
and directors must be Active Members of the Association, in good standing.
The immediate Past President shall be an ex-officio member of the Board of Trustees, and have a vote the same as a
Trustee. The President, who is Chairman of the Board, should have a vote only in the event of a tie.
The Board of Trustees shall be the governing body of the Association, with its decisions subject only to appeal of the
general membership in business session. Such an appeal shall be mandatory at the request of three (3) or more members of
the Board of Trustees and/or at the written request of five (5) active members of the general membership.
A quorum for the transaction of business by the Board of Trustees shall consist of five (5) or more Members present.
It shall be the duty of the Board of Trustees to control all matters of finance and financial policy, activities,
applications for membership, and grievances. The President may delegate investigations or procedures to specific
committees, appointed by him, but the final disposition, short of appeal to the membership, shall be made by the
Board of Trustees to act as a Steering Committee in pursuit of the general welfare of the Association.
Vacancies on the Board of Trustees shall be filled for the remainder of the calendar year by appointment by the Board,
except the office of President, which, if vacated, shall be filled by the Vice-President and his office in turn filled
by appointment of the board.
Constitution & By-Laws page 2